OREGON SHERIFF’S JAIL COMMAND COUNCIL BY-LAWS
NAME AND TERRITORIAL LIMITS
Section 1. The name of this organization is the Oregon Sheriff’s Jail Command Council(OSJCC).
Section 2. The territorial limits of the organization shall be confined to the State of Oregon.
The purpose of this organization shall be:
(a) To serve as an advisory council to the Oregon State Sheriff's Associationon matters pertaining to jails and correctional services.
(b) To encourage a coordinated effort for the exchange of information usedto improve the jails and correctional services.
(c) To liaison with the Department of Public Safety Standards and Trainingon training issues involving jails and correctional services.
(d) To coordinate and complete a Jail Standards Inspection of each jailoperated by an Oregon State Sheriff on a biennial basis.
(e) This organization is advisory only and non-rule making. It operatesunder the authority of the Oregon State Sheriff's Association.
The primary goals of this organization shall be:
(a) To promote legislation pertaining to jails and correctional services.
(b) To promote the exchange of information and develop new techniquesand concepts that can be used in jails and correctional services.
(c) To communicate with and advise the Oregon State Sheriff's Association onissues relating to jails and correctional services.
(d) To promote positive public relations and confidence in effective jail andcorrections issues.
(e) To improve the operation and management of Oregon Jails and enhance theprofessionalism of jail staff.
The membership of this organization shall be:
(a) The Jail or Corrections Manager of each County jail in the State ofOregon.
(b) The Sheriff of each County in the State of Oregon is an associatemember.
(c) Jail staff may be associate members.
(d) Organizations recognized and approved by the membership maybecome associate members of the organization.
(e) One representative from the Oregon Department of Corrections, selectedby the DOC, may become an associate member upon approval of the membership.
Only those members designated in Article IV (a) and OSJCC officers shall have votingprivileges although counties with multiple facilities will select one jail manager to exercise voting privileges.
Section 1. The officers of Oregon Sheriff’s Jail Command Council shall be President, VicePresident and Secretary/Treasurer. A member shall have served at least one year as an Oregon Jail Manager before being eligible for nomination to an OSJCC office.
Section 2. The term of each office shall be for a maximum period of onecalendar year, or until their successor is elected.
(a) Officers must be members in good standing of this organization.
(b) Vacancies in any office of the Oregon Sheriff’s Jail Command Council shall befilled for the un-expired term by election at the next regular or special meeting called for that purpose. The position shall remain vacated until the next election can be held. The winner of that election shall take office immediately.
(c) An Officer who completes an un-expired term due to vacancy shall be permittedto run for the same office after completing the vacated term.
(d) An election process will occur at the winter conference for the offices ofPresident, Vice President and Secretary/Treasurer. All officers shall take office on January 1st.
(e) Officers may be removed from office for gross misconduct or neglect ofduties upon a two-thirds vote of the members present at any regular or special meeting of the members, provided due notice of such intent or resolution calling for such removal shall have been given by written notice to all the members ten days prior to such meeting. If the President resigns at any time, he or she gives written notice to the Vice President. If any other officer resigns, he or she gives written notice to the President.
(f) If any officer shall cease to be appointed to the position of Jail orCorrections Manager, the office shall automatically be declared vacant.
DUTIES OF OFFICERS
Section 1. The President shall be the Chief Executive Officer of this organization and shallpreside at all meetings, appoint committees and make reports to the Oregon State Sheriff's Association.
Section 2. The Vice President shall assume the duties of the President in his/her absence orinability to perform. The Vice President shall serve as ex-officio of all committees. The Vice President shall perform duties assigned by the President including the development of the jail standards inspection schedule, inspection assignments and team creation. In addition, the Vice President will chair the Council’s award committee.
Section 3. The Secretary/Treasurer shall keep minutes of all meetings, provide an accurateaccounting of the organization's activities, and be responsible for the fiscal accountability of the organization and act as custodian of the books. The Secretary/Treasurer shall also assist other officers in carrying out their duties.
Section 1. Oregon Sheriff’s Jail Command Council shall meet quarterly including theDecember annual meeting with the Oregon State Sheriff’s Association.
Section 2. The President may call special meetings. The Vice-President may call a specialmeeting to elect a new President if the position has been vacated.
Section 3. Parliamentary procedures shall be followed at Oregon Sheriff’s Jail CommandCouncil meetings.
Section 1. A By-Laws Committee shall be appointed by the President to review the bylawsfor recommended or necessary modification, on an annual basis.
Section 2. Members of this organization are encouraged to recommend changes to theBy-Laws Committee.
Section 3. Modifications to the by-laws must be approved by the membership of theOregon Sheriff’s Jail Command Council and forwarded to the Oregon State Sheriff's Association for ratification.
Section 1. No dues shall be imposed, however:
(a) A registration fee may be assessed at each quarterly training conferenceand;
(b) Members are encouraged to become Associate members of the OregonState Sheriff's Association.
Section 2. Financial support will be as authorized by the Oregon State Sheriff'sAssociation.